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Thomas Library

Thomas Library/AV Reserve Manual

GUIDELINES FOR ELECTRONIC RESERVES

Return to Library Policies
Other pages in this section:
Reserve/AV Policies
Guide to Placing Material on Reserve
Getting Copyright Permission
Confidentiality Policy
Forms:
Form for Placing Book Reserves
Form for Placing Media Reserves
Form for Requesting Copyright Permission

The library's new electronic reserve service has generated numerous questions about both copyright and procedure. Legally, there is little difference between an electronic copy and a photocopy, so instituting an electronic reserve service does NOT in itself alter library policy regarding copied material on reserve. However, there are some procedural differences. The two sections below outline both legal and procedural issues regarding library electronic reserves. (These apply to print, nonmusical works.)

  1. FAIR USE and library reserve (applies to both electronic and traditional print reserve).

    To be placed on reserve without special permission from the copyright holder, copied material must normally meet the following three criteria:

    Compliance responsibility
    1. Item must be an article, chapter, or similar short segment which constitutes a small part of a whole work (book, journal issue, etc.). Faculty member
    2. Amount of material placed on reserve should be limited to a small portion of the total assigned reading for that course (it should not substitute for textbook or coursepack). You can arrange for a coursepack through the university bookstore; contact Anita Lafferty at the bookstore (327-7456) at least six weeks before you'll need the coursepack. Faculty member

    If your material DOES NOT MEET BOTH of the above criteria, you must seek permission from the copyright holder before the library will place the material on reserve.

    Special case of articles in the OhioLINK Electronic Journal Center, JSTOR, or from EBSCO (Academic Search Premier, etc): The license agreements for articles available from these sources include the right to use this material in an electronic reserve service. Special permissions need not be sought, even for repeat uses. This right does not extend to any online content providers other than the ones specifically listed here.

  2. THOMAS LIBRARY PROCEDURE regarding electronic reserves
    1. Electronic reserves will be Thomas Library's default format for all brief, article-length reserve material. We use ERes for all normal-length journal articles and for book excerpts of thirty pages or less. Thus faculty members cannot choose from among print or electronic formats for their reserve articles, nor will the library consent to processing a reserve article two ways (print PLUS electronic). Exceptions will be made only when material does not scan well or for some other reason specifically approved by the library director.
    2. Like all other reserve material, items for Electronic Reserves may be sent or brought to the Library Circulation Department. However, you are encouraged to contact Ken Irwin or Doug Lehman in the event of specific concerns.
    3. To give staff sufficient time for scanning and processing reserve articles, please allow the following lead time:
      First two weeks of semester: two weeks
      All other periods: three business days
    4. The library must have a signed reserve form for each batch of material you submit (see Form for Placing Electronic Reserves).
    5. Please do your best to supply the library with clean copies of your material. It is ideal if you can electronically send documents in PDF format to the library though we also accept clean photocopies. Electronic articles accessible in the library's online full text sources are usable (and preferred) for electronic reserves; let us know if your article is available through these means.
    6. Electronic reserve material will be passworded for each class. Passwords will be selected and assigned by the library and will be communicated to you/your students through the use of cards sent to you through campus mail.
    7. All electronic reserve material will be removed from the publicly accessible directory at the end of each semester. However, archive copies will be maintained that can be re-used in the event of further need.